Warehouse Stock in QrX
QrX now keeps track of your stock. After the pack station, warehouse stock is the next part of QrX WMS: every order reserves its items the moment it arrives, from every sales channel, and shipping the order takes the units out of stock. You always see what is on hand, what is reserved and what you can still sell.
What Is New
Turn on stock in a few steps. Settings > Warehouse > Stock has a short setup wizard. Choose Simple stock (one stock count per product) or Full WMS (warehouses, bins and modules), and load your current stock from a CSV file. An import can be undone within 24 hours.
Reservations and backorders. Orders reserve stock automatically. Lines without enough stock go on backorder and are filled by themselves when stock arrives. Orders are never blocked because of stock.
Stock on every product. A product linked to a stock item shows one stock number in the product list: the available stock from the warehouse. Its available quantity follows the warehouse stock automatically. The Stock tab on every product shows on hand, available, reserved, backorder and incoming, which orders reserve the item, and lets you receive, move and adjust stock.
Warehouses and bins (Full WMS). Several warehouses, bins created in bulk, an automatic walk order, bin and item labels, extra barcodes per item and pack units such as a box of 12.
Receiving with receipts. Create a receipt, scan the delivery in and confirm each line: it is booked into stock right away, on a suggested bin you can change with filters such as only empty or only bulk bins. Several people can receive into one receipt at the same time. A result page shows received against ordered, where everything went, the orders it filled and a put-away list as PDF or CSV. Damaged goods go to quarantine and units are written off with a reason and a photo.
Returns back into stock. Refused parcels and inspected customer returns are booked back by grade: A to sellable stock, B to a B-stock item, the rest to quarantine or written off.
Transfers between warehouses, with units in transit counted as incoming and a review of anything that did not arrive.
Cycle counting. Count one product, a few locations a day or the whole warehouse, while you keep picking. Small differences are corrected automatically; larger ones wait for approval.
Batches and expiry dates. Track lots with best-before (THT) or use-by (TGT) dates, ship the lot that expires first, block expired lots automatically and set a minimum shelf life per sales channel.
Snooze, hold and priority for orders in the pack queue.
Warehouse dashboard with stock health, inbound, transfers in transit, lots that expire soon and counts waiting for approval.
One Warehouse menu. Every warehouse page has its own entry in the sidebar, with a live number for what is waiting: open receipts, pick lists, counts to review, backorders and put-away tasks.
Quick change. Scan "3x code" to add, remove or move stock in a row, with a reason such as Correction, Found or Damaged. Every line is booked at once.
Smarter bins (Full WMS). Location types such as Pallet or Shelf, a preferred location type per item, ABC velocity classes computed every night from the last 90 days of shipments, and dynamic locations where any free bin can take any item.
Safe picking and packing. Pick lists reserve units in specific bins and lots (never expired, earliest expiry first), one order never gets two paid labels, and supervisors can solve short picks and orders stuck at the pack station. Nobody approves their own count.
Low stock alerts. Set an alert level per item and get a bell notification and an email when the available stock drops to it. Also for stock a fulfilment partner holds for you.
Stock attention alerts. Hear once when a backorder can be filled, a count or a transfer has a difference, a purchase order is overdue or order lines wait for a stock item.
Stock analysis report. Best sellers, dead stock, overstock and days of cover per item and warehouse, in units, with a CSV export.
Stock and Warehouse Webhooks and API. Your own system can follow every stock change and read or correct stock levels.
Exports: export almost every warehouse list as CSV or Excel in the background. See "Export Warehouse Lists to CSV or Excel".
Warehouse steps on the tracking page: show "Being picked" and "Packed" to your shoppers before the carrier scan. See "Branded Track & Trace for Merchants".
More API and webhooks: receipts, purchase orders, pick lists, counts, containers and team tasks through the API and as webhook events. See "Stock and Warehouse API" and "Stock and Warehouse Webhooks".
Suppliers and professional purchase orders. A full supplier record with contacts, private documents and performance, and purchase orders with references, incoterms, payment terms, a delivery address, discounts, VAT and totals.
Warehouse details and opening hours. Address, contact, GLN, receiving and dispatch hours, closures, and skills and certificates of your team.
Zones and storage rules. Zones with pick and put-away order, bin capacity, storage conditions, your own dangerous goods classes and SSCC numbers on containers.
Managed lists and lot holds. Your own reason codes with note and photo rules, units of measure with inner packs, cases and pallets, and lot holds for recalls.
3PL billing. Fulfilment partners bill their clients with rate cards, statements and invoices in their own name.
Team tasks, comments and mentions: hand out jobs, leave a remark on a pick list, receipt, stock item, count, order or bin, and mention a colleague with @. See "Team Tasks, Comments and Mentions in the Warehouse".
Live team board: see on the warehouse dashboard what is being picked, packed, received and counted right now, and where work has stopped. See "Live Team Board on the Warehouse Dashboard".
Containers in counts and replenishment: count pallets and crates, and fill a pick bin from a container. See "Containers: Counting Them and Replenishing From Them".
Warehouse work on the phone. Managed reasons with notes and photos, stock corrections, lot holds, pack units and zone names in the QrX app.
Pack and print on the phone. Pack an order right after picking it in the QrX app, in one or several boxes, and print the label on the station printers. Also on the phone: singles lists and batch presets, packing notes and damage photos at picking, GS1 barcodes, a bin picker with filters, quick stock changes by scan, receipts for the merchants you work for, offline transfer receiving and your own language. See "Pack and Print on the Phone".
Who Can Use It
Warehouse stock is rolled out to pilot merchants first. It is part of the Warehouse (WMS) module of your QrX plan; Settings > Billing > Plans shows whether your account has it. If you want to use it, contact QrX support.
New permissions let you decide who does what: View stock, Receive stock, Adjust stock, Transfer stock, Count stock, Approve stock counts, Manage stock settings, Export stock history and View the warehouse dashboard. The setup wizard can create ready-made Warehouse worker and Warehouse lead roles for you.
Good to Know
Products set to unlimited stock keep working as before; they never reserve stock.
Every stock movement is saved with the reason, the user and the time, and can be exported.
Stock history shows, for every change, the stock before and after it: on the location, on hand, reserved and available. Open a row for the full details. If the stored totals ever stop matching the stock on the locations, the row is marked Mismatch and the difference is listed for review. Changes made before this history existed show the balance as before.
Shopify orders reserve stock in QrX. Updating the stock levels in your Shopify store is coming later.
Your team can pick with the QrX app on a phone or handheld; see "Pack Station and Pick Lists".
Works With Your AI Assistant (MCP)
You can connect QrX to Claude, ChatGPT, Cursor or another AI assistant that supports the Model Context Protocol (MCP), with the server URL https://api.qr-x.net/mcp. You sign in with your QrX portal account and choose what the assistant may do. Ask about stock levels, orders waiting, counts and inbound deliveries in plain language. If you also tick Warehouse changes, the assistant can prepare small changes, such as a stock correction or the priority of an order, and QrX only makes them after you confirm. The assistant has the same permissions as your QrX role and the stock tools need the Warehouse (WMS) module.
Read More
"Turn On Stock in 2 Minutes"
"Warehouses, Locations and Labels"
"Stock, Reservations and Backorders"
"Receiving, Put-Away and Write-Offs"
"Returns in the Warehouse"
"Transfers Between Warehouses"
"Cycle Counting and Stocktakes"
"Batches and Expiry Dates"
"Pack Station and Pick Lists"
"Connect QrX to Your AI Assistant (MCP)"
"What the QrX AI Connector Can and Cannot Do"
"Low Stock Alerts"
"Stock Attention Alerts"
"Stock Analysis Report"
"Stock and Warehouse Webhooks"
"Stock and Warehouse API"
"Restrict an API Key (API Access)"
"Export Warehouse Lists to CSV or Excel"
"Suppliers and Purchase Orders"
"Warehouse Details, Opening Hours and Staff Skills"
"Zones, Bin Capacity and Storage Rules"
"Reason Codes, Units of Measure and Lot Holds"
"3PL Billing for Fulfilment Partners"
"Serial Numbers and Lot Recall"
"Shipping Data and Dangerous Goods"
"Kits and Assembled Items"
"Team Tasks, Comments and Mentions in the Warehouse"
"Live Team Board on the Warehouse Dashboard"
"Containers: Counting Them and Replenishing From Them"
"Reasons, Photos and Stock Corrections in the QrX App"
"Pack and Print on the Phone"
When to Contact Our Support Team
Contact QrX support when you want warehouse stock turned on for your account, when you want to know which modules your plan includes, or when you need help planning your setup.